Wednesday, March 21, 2018


Common mistakes observed during processing of revision of pension/family pension

[Reference: This office Circular No C-164, dated: 30.05.2017, C-168, dated: 10.01.2017, C-169, dated: 17.07.2017 and C-177, dated: 19.12.2017]

(a) As per Circular under reference LPC-cum-datasheet (Hard-copies generated through Utility) duly verified by LAO/ CDA/ PAO has to be forwarded by Head of the Offices alongwith softcopy i.e. M S Access Utility (available in this website) in Compact Disk.

MS Access Utility-Offline (available in

However, LPC-cum-datasheets are being received without MS Access Utility in Compact Disk. In several cases instead of Utility, handwritten or scanned image/pdf of LPC-cum-datasheet, or LPC-cum-datasheets prepared manually through MS Word of MS Excel is being received. In absence of Utility, this office is unable to capture details in our system and ultimately has no option but to
return LPC cum datasheets.

(b) LPC-cum-datasheets are received without obtaining HOO-ID, which is compulsory requirement of processing of cases through software. As e-PPO is to be transmitted electronically to H.0.0. e-mail id.

(c) Hard copies of LPC-cum-data sheets are being received without vetting of Pay Details from CDA / LAO / PAO.

(d) Capacity of Utility is more than 1000 number of records. However, Utility containing single record for each pensioner is being received, which makes uploading difficult. (e.g. one CD contain record of one pensioner and for 20-cases, 20-CDs are sent)

(e) LPC cum datasheet are being received in staggered manner instead of in convenient batches alongwith Top-sheet under a covering memo.

(f) Field/ structure of MS Access utility are being modified by some units at their own level resulting rejections at the time of uploading of data in system.

(g) Number of records in MS Access Utility not in consonance hard copies of LPC-cum-datasheets received in a particular batch resulting return of claims. Hard copies of LPC-cum-datasheet are also not serially numbered. For example:
Utility contains 100 records whereas LPC-cum-datasheets received is 15 only that
too are not serially numbered.

(h) Retiring pay scale (respective column with reference to pay commission wherein date of retirement of pensioner fall) and pay in ”Pay Detail” column of LPC-cum-datasheet are being left blank.

(i) In-correct/in-complete Pension Disbursing Authority details are being filled-in ”PDA Details column” of LPC-cum-datasheet. For example- Old 4-5 digit Bank A / c number are being mentioned instead of latest Bank A/c Number.

(j) LPC-cum-datasheet in respect of pensioners, who are drawing Compulsory retirement pensions, Compassionate allowance pension, Post-2016 retiree and are not eligible for revision (For example: cases where only gratuity has been sanctioned, cases where family pensioner was entitled for family pension only prior to 01.01.2016 etc.) under above orders are being received from Head of the offices.

(k) Organisation code, HOD-ID, PPO number etc. are not filled-in correctly resulting in return / rejection of claims.

(1) Same record is being forwarded in Utility with each batch of LPC-cum-datasheets. In other words duplicate records are sent for revision.

(m) CD containing Utility are not being properly attached with LPC-cum-datasheets in secure manner resulting damage to or lost in transit of Compact Disk.

(n) Compact disks are found BLANK or un-readable.

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Deduction of Income Tax at the time of making payment-CPAO

NEW DELHI-110066

CPAO/IT &Tech/Bank Performance/37 (Vol-II) 2017-18/204

Office Memorandum 

Subject: – Deduction of Income Tax at the time of making payment.

It is observed that some of the banks are not following the guidelines of the Income Tax Act regarding tax deduction on pension payments. Pensioners have raised grievances relating to the deduction of income tax at the fag end of the year causing undue financial hardship to the pensioners. Moreover, there is considerable delay in the issuance of Form 16 to the pensioners and in some cases Form-16 are not being issued to the pensioners.

In view of the above, all Heads of CPPCs are advised to deduct the income tax at the time of each payment itself and issue Form -16 by of May every year and follow the Income tax guidelines issued from time to time.

(Md. Shahid Kamal Ansari) 
(Asstt. Controller of Accounts)

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Revised 7th cpc Rate of Night Duty Allowance (NDA) for Railway Employees

रेलवे मंत्रालय/MINISTRY OF RAILWAYS 
(  रेलवे बोर्ड /RAILWAY BOARD)

S.No. PC-VII/95
RBE No. 36/2018
New Delhi, dated 08.03.2018

The General Managers/CAOs,
All Indian Railways & Production Units

Sum-Revision of the rates of Night Duty Allowance (NDA)- recommendations of 7th Central Pay Commission.

Please refer to Board's letter No. E(P&A)II-2008/HW-2, dt. 16.12.2008 (RBE No.199/2008) as amended from time to time regarding revision of rates of Night Duty Allowance (NDA) during 6th CPC period.

2. Consequent upon the decision taken by the Government of India on the recommendations of the 7th CPC, the President is pleased to decide that the hourly rate of NDA shall be equal to {(Basic Pay+Dearness Allowance)/200} which would be admissible to eligible categories of non-gazetted Railway Servants classified under chapter XIV of the Railway Act, 1989 read with the Railway Servants (Hours of Work and Period of Rest) Rules, 2005 for work put in during the period from 2200 hrs to 0600 hrs. The rate should be worked out separately for each employee. The present formulation of weightage of 10 minutes for every hour of duty performed between the hours of 22:00 and 06:00 would continue.

3. The grant of NDA shall be subject to furnishing of a certificate by the supervisor concerned that Night Duty is essential.

4. The revised rates of NDA shall be admissible with effect from the lst of July, 2017.

5. These orders would be subject to modification, if any, after the issue of instructions by the Nodal Ministry i.e. Ministry of Personnel, Public Grievances and Pensions (Department of Personnel & Training).

6. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

7. Hindi version is enclosed.

(Salim Md. Ahmed) 
Dy. Director, E(P&A)II 
Railway Board 

Source:Railway Board
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Ministry of Railways (Rail Mantralaya)
(Railway Board)
PC-VII No.- 97
RBE No.: 39/2018
File No. PC-VII/2016/I/7/2/1
New Delhi, dated: 19.03.2018

The General Manager/CAOs(R),
All India Railways & Production Units,
(As per mailing list)

Sub: - Grant of Dearness Allowance to Railway employees - Revised Rates effective from 01.01.2018.

The undersigned is directed to refer to this Ministry’s letter RBE No 137/2017 dated 06.10.2017 (F. No. PC-VII/2016/I/7/2/l) on the subject mentioned above and to say that the President is pleased to decide that the Dearness Allowance payable to Railway employees shall be enhanced from the existing rate of 5% to 7% of the basic pay with effect from 1st January, 2018.

2. The term ‘basic pay’ in the revised pay structure means the pay drawn in the prescribed Level in the Pay Matrix as per 7th CPC recommendations accepted by the Government, but does not include any other type of pay like special pay, etc.

3. The Dearness Allowance will continue to be distinct element of remuneration and will not be treated as pay within the ambit of Rule 1303 (FR 9(21)), Indian Railway Establishment Code, Volume -II (Sixth Edition - 1987) - Second Reprint 2005.

4. The payment on account of Dearness Allowance involving fractions of 50 paise and above may be rounded to the next higher rupee and the fractions of less than 50 paise may be ignored.

5. The payment of arrears of Dearness Allowance shall not be made before the date of disbursement of salary of March, 2018.

6. This issues with the concurrence of Finance Directorate of Ministry of Railways.

(Jaya Kumar G)
Deputy Director, Pay Commission-VII
Railway Board


Tuesday, March 20, 2018

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MACP to teaching staff of KVs

One of the conditions for grant of Modified Assured Career Progression (MACP) scheme is that the earlier Assured Career Progression (ACP) scheme should have been implemented / adopted by the autonomous / statutory body. Since Kendriya Vidyalaya Sangathan (KVS) had themselves chosen not to opt the earlier ACP scheme for their teaching staff, the question of grant of MACP to teaching staff does not arise.

Senior Scale will be granted to the teaching staff of KVS after completion of 12 years service in the respective cadre and Selection Scale will be granted after completion of 12 years service in the senior scale. However, the number of posts in the selection scale for the teaching staff will be restricted to 20% of the number of posts in the senior scale of the respective cadre.

The Senior Scale and Selection Scale will be given after screening regarding their satisfactory performance by an appropriate Departmental Promotion Committee.
Selection scale will be granted to Primary School Teachers (PRTs) and Trained Graduate Teachers (TGTs) subject to their attainment of higher qualification laid down for TGTs and Post Graduate Teachers (PGTs) respectively. However, this condition has been waived off for the miscellaneous categories of teachers of KVS.

KVS has informed that all the teachers are getting their Senior Scale in time, though some teachers may not eventually get the Selection Scale due to non-fulfilment of the prescribed criteria for the same or their retirements preceding the date of eligibility.

Having regard to the prescribed criteria for grant of selection scale, the details of eligible teachers during the current year, post-wise, is as under:-

Name of the Post
For grant of Senior Scale
For grant of Selection Scale
Head Master
Misc. Categories of teachers
KVS has informed that representations had been received from recognized staff associations for waiving off the condition of 20% for grant of Selection Scale to teachers and these representations have been considered and disposed off from time to time. No fresh proposal is under examination in this regard.

This information was given by the Minister of State for Human Resource Development Shri Upendra Kushwaha in a written reply to a question in Lok Sabha on 15.3.2018.

Transfer and posting of Women Employees – No separate proposal under consideration for appointment and transfer of single women working in all Ministries



Will the PRIME MINISTER be pleased to state:

(a)       whether women appointed in Government Service have been deputed in areas far away from their families;
(b)       if so, the details thereof;
(c)       whether the Government proposes to formulate rules for appointment and transfer of single women working in the Ministries; and
(d)       if so, the details thereof?



(a)&(b):   Respective Ministries / Departments have their own guidelines / policy for transfer and posting of their employees depending upon the specific requirements of that Ministry / Department.
(c) & (d):  There is no such proposal under consideration for appointment and transfer of single women working in all Ministries.

Source : Lok Sabha

Compulsory military service for those seeking govt jobs, says Parliamentary Standing Committee

All those who want a cushy government job either with state or central government - may have to put in a compulsory five years with the armed forces to make-up for the shortage of personnel in the armed forces.

The Indian Army alone is short of over 7,000 officers and over 20,000 men. Likewise, the Indian Air Force has a shortage of nearly 150 officers and over 15,000 men and the Indian Navy is short of 150 officers and nearly 15,000 men.

The central government alone has about 30 lakh employees with the Indian Railways, while the state governments employ about another two crore people.

Compulsory military service for those who want a subsequent employment with the government is being considered by the Department of Personnel and Training (DoPT)- a wing of government that reports to the Prime Minister. The wing is tasked with administering and making policy for all government servants.

The proposal to make military service compulsory for future government servants was moved by the Ministry of Defence as an emergency measure to fill the shortfall in the armed forces.

Compulsory military service for aspirants of government employment has been recommended by the Parliamentary Standing Committee.

The Committee while recommending five years compulsory military service to such aspirants wanting directly to join central and state government gazetted services have taken into account the fact that there are perennial and alarming shortages of officers and men in the Armed Forces, which needs to correct, a recently tabled report of the Parliamentary Standing Committee observed.

The Parliamentary Committee has also asked the Ministry of Defence to push with the DoPT with more vigour and earnestness. Apparently, the Ministry of Defence has not taken up the matter with due seriousness.

Read at:

Revision in cadre structure and staffing pattern due to merger of three categories of posts in the Commercial Department

RBE No. 28/2018
New Delhi, dated: 22.02.2018
The General Manager (P)
All Indian railways & Pus
(as per standard list)

Sub: Revision in cadre structure and staffing pattern due to merger of three categories of posts in the Commercial Department over Indian Railways – viz. Ticket Checking (TC), Commercial Clerk (CC), and Enquiry-cum-Reservation-Clerk (ECRC).

The 7th CPC’s recommendations pertaining to the Commercial Department staff of the Railways are contained in Para 11.40.64 to 11.40.70 of their Report.

Upgradation of posts proposed from erstwhile GP 1900 to GP 2000, and from erstwhile GP 2400 to GP 2800 have already been notified for implementation vide Annexure-B of Railway Board’s communication No. PC-VII/2016/RSRP/2 dated 02.08.2016 (RBE No. 93/2016). Recommendations regarding the merger of posts in the three consultation with both recognized staff Federations (AIRF and NFIR) and with the concerned Directorates in the Railway Board, it has now been decided to implement the merger into a unified category of ‘Commercial and Ticketing Staff’ in a phased manner. Details of the cadre structure/AVC, staffing pattern and norms of appointment/selection for this unified category are tabulated in the Annexure to this letter.

2. The following modalities may be adopted while switching over to the unified cadre structure detailed in the accompanying Annexure:

2.1 Merger of the three categories will follow a graded approach. In first phase, the Ticket Checking category as a whole, with all its existing incumbents, will continue as a separate category with its existing cadre structure and staffing pattern, while the existing staff working in the categories of CC and ECRCs may be merged. The merged categories of CC and ECRC will accordingly have a four tier structure of posts and functional designation, as below:

i) Commercial-cum-Reservation-Clerk in Level-3 (entry level)

ii) Senior Commercial-cum-Reservation Clerk in Level-5 consisting of merged posts currently designated as Senior Commercial Clerk and Enquiry-cum-Reservation Clerk that are in Leve-5

iii) Chief Commercial-cum-Reservation Clerk in Level-6 consisting of merged posts currently designated as Head Commercial Clerk and Enquiry-cum-Reservation Supervisor that are in Level-6

iv) Commercial Superintendent in Level-7 consisting of merged posts currently designated as Chief Booking Supervisor and Chief Enquiry-cum-Reservation Supervisor that are in Level-7.

2.2 In the second phase of the merger, all future recruitments to the relevant category(ies) will be in the unified cadre structure merging Ticket Checking category also with the cadre of CC & ECRC. The final unified cadre structure with designation of posts, staffing pattern and norms for appointment will be as detailed in accompanying Annexure.

2.3 As merger progresses from the first phase (Para in 2.1 above) to the second phase (Para in 2.2 above), nomenclature(s) of posts will also change correspondingly.
3. 10 + 2 minimum entry qualification has been prescribed for entry into Level-3 of the Ticket Collectors/ Commercial Clerks categories, as may be seen in the accompanying Annexure. It is clarified that this stipulation (of 10 + 2 minimum qualification) will not apply to existing regular staff against promotional intake.

4. Usual rules/principles will apply while determining inter se seniority in the merged categories.

5. Received training modules necessitated due to the merger above will be prepared an notified separately by the concerned Directorate.

Dy. Director-II/Estt.(NG)I


S. No.Name of postMode of appointmentClassi-ficationLevel and Revised Pay StructureQualification/ Training/AgeGrade wise %age distribution of the total merged and unified Cadre
1Commercial- cum-ticket Clerk (erstwhile PB-1 Rs.5200-20200, G.P. Rs.1900/2000) 

(The posts operate in erstwhile G.P. 2000 now, as post in G.P. Rs.1900 has been upgraded to G.P. Rs.2000).
50% by DRRecruitmentLevel-3 Rs.21700- 69100DR qualification - 12th (+2 stage) or its equivalent examination with not less than 50% Marks in the aggregate. 50% is not to be insisted upon in case of SC/ST/Ex- Servicemen 

Proper training will have to be imparted to the employees as per present requirement. Age limit for DR 18-27 years
33-1/3% by General Selection (T&C Staff in erstwhile G.P.Rs.1800)General Selection
16-2/5% by LDCESelection
2Sr. Commercial- cum-ticket Clerks (erstwhile PB-1, Rs.5200-20200, G.P. Rs.2800) 

(The posts operate in erstwhile GP 2800 now, as post in GP Rs.2400 has been upgraded to G.P. Rs.2800).
50% DR byRecruitment 

Level-5 Rs.29200- 92300DR qualification— A University Degree or its equivalent Age limet for DR- 18-30 years 

Proper training will have to be imparted to the employees as per present requirement.
50% by Promotion.Non- Selection
3Chief Commercial- cum-ticket Clerk 

(erstwhile PB-2, Rs.9300-34800, G.P. Rs.4200)
PromotionSelectionLevel-6 Rs.35400- 112400Proper training will have to be imparted to the employees as per present requirement.47%
4Commercial Superintendent 

(erstwhile PB-2, Rs.9300-54800, G.P. Rs.4600)
PromotionNon- SelectionLevel-7 Rs.44900- 142400Proper training will have to be imparted to the employees as per present requirement.20%


Provision regarding filling up posts of Station Masters-Railway Board

RBE No. 22/2018
(रेलवे बोर्ड/RAILWAY BOARD)

New Delhi, dated: 15.02.2018

The General Manager(P)
All Indian railways & PUs
(as per standard list)

Sub: Amendment to Para 122 of IREM- Provision regarding filling up posts of Station Masters.
Attention is invited to para 122 of IREM Volume-1 (Revised Edition-1989, First Re-print Edition, 2009), elaborating the procedure of filling up the post of ASM/SM.

Consequent to the upgradation of the post of ASM and its merger with the post of Station Master along with functions by 7th CPC, the issue of change in staffing pattern of Station Masters was under consideration in Railway Board in consultation with both the Federations (NFIR & AIRF) and Traffic Directorate of Railway Board, and it has now been decided that employees of Level-1 (i.e. GP Rs. 1800) of Operating Department of Railways with 5 (five) years service may be made eligible to appear in 25% ‘General Selection’ quota.

Accordingly, Para-122 of the Indian Railway Establishment Manual, Volume I, (Revised Edition 1989) First Re- print Edition, 2009, is amended as per ACS No. 241, enclosed.

Please acknowledge receipt.

Deputy Director-II/E(NG)I
Railway Board.

DA: ACS No. 241

(1989 EDITION, First Re-print Edition-2009)


Chapter I, Section-B, Sub-Section III (Recruitment and Training) - Rules governing the filling up posts in Transportation (Traffic) Department



A Substitute the following for the existing Para 122:-

122. (1) The Posts in the category of Station Master in Level-6 ₹35400-112400/- shall be filled as under:

[i] 60% by Direct recruitment from amongst persons having the qualification of Graduation, through RRBs;

(ii) 15% by Limited Departmental Competitive Examination[LDCE) from amongst staff working in Operating and Commercial Departments in Level-1 to Level-5 with an upper age limit of 45 years [50 years in case of SC/ST] and and qualification of Graduation subject to the condition that staff in Level-1 have rendered a minimum of 5 years regular Railway Service; shortfall, if any, against the quota being made good by direct recruitment; and

(iii) 25% by General Selection from amongst employees possessing the qualification of Matriculation and working as Shunting jamadars, Shunting Masters, Cabinmen Grade - l, Switchmen, Sr. Signallers and Sr. Train Clerks in Level-4 and Leverman Gr.l, Pointsman Gr.l, Shuntman Gr.l, Gr. 1, Cabinman Gr.ll and Train Clerks all Level-2 with an upper age limit of 45 years ( 50 years in the case of SC/S T), shortfall, if any, against the quota being made good by LDCE at [ii] above. This age limit will be subject to the exception at Para- 3 below. Staff in Level-1 ( erstwhile 6th CPC GP ₹ 1800) may be allowed to appear with qualification of Matriculation and 5 years of regular service.

(2) Qualifications etc. for direct recruitment are as under

(i) Educational : A University degree or its equivalent. Diploma in Rail Transport and Management from the Institute of Rail Transport will be an additional desirable qualification.

(ii) Age : Between 18-30 years.

(iii) Training & Stipend: Training period is 75 days. Stipend ₹ 29200/- per month." (No. PC-V/2016/PS/1 (Stipend) [S.No. PC-VII/14] dated 02.02.2017 (RBE No. 08/2017).

(3) Upper age limit for promotion of Switchmen (and Levermen and Cabinmen, wherever they are considered in lieu of Switchmen) as SM against 25% Quota set apart for them will be 50 years. [E(NG)I-86PM2-20(PNM) dt. 15-4-87].

(4) Channel of Promotion/Higher grades : The next higher grade posts available in this category in the normal channel of promotion will be that of Station Superintendent in Level-7 scale ₹ 44900-142400 (6th CPC GP Rs. 4600).


All the posts of Station Superintendent in Level-7 ₹ 44900-142400 will be filled up 100% by promotion through Selection from the feeder grade of Station Master.

(Authority : Railway Board's letter No. E(NG)I-2016/PM1/ 12 dated 16.2.2018)



Modification in the AVC for promotion to Goods Guard in Grade Pay Rs. 2800/-(Level- 5)

RBE No. 30/2018

रेल मंत्रालय/ MINISTRY or RAILWAYS
(रेलवे बोर्ड/ RAILWAY BOARD)

New Delhi, dated: 27.02.2018

The General Manager(P)
All Zonal railways & PUs
(as per standard list)

Sub: Modification in the AVC for promotion to Goods Guard in Grade Pay Rs. 2800/-(Level- 5).

Attention is invited to instruction contained in Board’s letter of even number dated 12.05.2017 regarding modification in the AVC for promotion to the post of Goods Guard in Grade Pay Rs 280()/- (Level- 5).

In Para 2(i) of the aforesaid letter showing the feeder categories eligible to appear in general selection against 60% quota for filling up the vacancies of Goods Guard in Grade Pay Rs. 2800/, the categories of Shunting Master and Shunting Jamadar may also be included.

Dy. Director-II/Estt.(NG-)I



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